Showing posts with label pharmacy. Show all posts
Showing posts with label pharmacy. Show all posts

March 23, 2023

Press Release: Unlock Hidden Pharmacy Fax Numbers with ScriptFax

CarePrecise has set a release date of 3/28/2023 for the following press notice:

ScriptFax™, a comprehensive database of pharmacy fax numbers and related information, is now available to make it easier for healthcare professionals to send prescriptions and refill requests to chain and independent pharmacies. Built using advanced data mining across millions of records, ScriptFax reveals hard-to-find fax numbers for chain pharmacy locations, as well as more than 47,000 independent pharmacies. Fax is still used widely, even in this age of ePrescription systems, often behind the scenes, to assure delivery of prescriptions.

"We are excited to finally offer healthcare professionals a way to access often-hidden pharmacy fax numbers," said Michael Christopher, Chief Data Analyst at CarePrecise LLC, the technology company behind the ScriptFax Enhanced Pharmacy Fax Database. "With this constantly-updated resource, users can instantly identify and connect with the appropriate location."

Public healthcare provider records contain fax numbers for many U.S. pharmacies, but the large chain pharmacies tend to obscure this information by deliberately reporting non-working fax numbers, or reporting no fax numbers at all, although accuracy is required by U.S. federal law in pharmacies’ provider registry records. The CarePrecise technology sees around this kind of obfuscation to uncover hidden fax numbers linked to specific pharmacies. Monthly releases of ScriptFax represent a fully-updated resource, containing not only listings of tested transmissible fax numbers, but also those numbers tagged as having failed testing, including deliberately obfuscated numbers. These "bad" fax numbers are provided to help companies clean in-house fax data, and to purge bad numbers acquired by other means.

Users can search by pharmacy name and location, ZIP code®, and other data. ScriptFax includes contact information for each location. The dataset can serve as the basis for online pharmacy search applications, and can be paired with another CarePrecise data module, SelectGeo, to perform "near me" (or near any U.S. location) searches. The SelectGeo module includes the latitude and longitude of all HIPAA-covered U.S. healthcare providers, including pharmacies, pharmacists, and prescribers, linking geocodes to NPI numbers.

Once a user has identified the store location, they can choose the correct fax number based on ScriptFax's grading and prioritization tags. More than one fax number may have been found for a given pharmacy location, and ScriptFax includes prioritization to take much of the guesswork out of this vital healthcare communication channel. ScriptFax is already powering national and regional prescription delivery technologies serving 2.75 million drug and treatment prescribers in the United States.

The product is ready for immediate download. Visit the ScriptFax product page for details.

January 25, 2023

Using the ScribeFax Clinician/Prescriber Dataset

In 2019, CarePrecise implemented the data mining program that led to the development of ScriptFax, an enhanced pharmacy fax dataset. Soon after launching ScriptFax, which helps transmit prescriptions to pharmacies, our customers asked for something like the opposite: A dataset that facilitates fax communication with the prescribers – physicians, physician assistants, advanced practice nurses, nurse practitioners, dentists, and others who write prescriptions, edit and transfer patient records, and the like.

After tooling up to mine hard-to-find fax numbers for these clinicians, and a few weeks of testing, CarePrecise released ScribeFax: Enhanced Clinician Fax Database. It works differently from ScriptFax in that ScriptFax is a "flat file" of around 100,000 pharmacies, while ScribeFax is a relational dataset encompassing more than 5 million prescribing clinician and workplace records, plus all of the remaining 2 million+ records from the National Provider Identifier database (essentially all of the CarePrecise Complete active provider data, in addition to the mined fax numbers). 

The relational structure of ScribeFax makes it an easy addition to other datasets from CarePrecise and others. The clinician's NPI number provides the relational key across essentially all of each person's records within the massive CarePrecise Reference Database (CPRD). From each month's top-down update of the CPRD, all of the company's products are "packaged." While it would be easy enough to sell ScribeFax as a modular add-on, instead CarePrecise includes the core data on all of the providers as relational tables within ScribeFax.

Several Fax Numbers for One Prescriber: Which to Use?

ScribeFax data is delivered in CSV format for ingestion into the client's data environment. From there, clients' own internal systems dictate specific usage. But it's important to understand the meaning of several key data points. 

As our crowdsource partners use the data, they first choose the highest priority NPI/Fax pair based on the FaxSource/FaxType indicators. If that fax transmission fails, their system tries the next until the TX succeeds.

FaxSource: Where the fax number came from

ScribeFax, like ScriptFax, mines multiple fax numbers per location, and then assigns a priority to each based on its source. (This prioritization is independent of the Grade assigned, which is based on transmission success.) 

For instance, if a fax number is found on the clinician's own self-reported record, FaxSource is assigned the value of 100. Lower values identify higher priority, like "1st place," "2nd place," etc., so a FaxSource of 300, indicating that the source was the clinician's clinic record, may be considered a less direct priority than a 100 or 200. There are eleven FaxSource indicators in all, two of which are reserved for future use. FaxSource indicators between 000 and 099 are used to indicate external sources, such as crowdsource partner's data or a that of a third party. 200 indicates a clinician's personal Type 2 NPI record (for their owned corporation or other business entity); 300 indicates a group practice record; 400 a clinic record; 500 indicates that the fax was sourced from a co-located clinician's record; 600 flags an unproven Fax/NPI pair submitted by a third party but as yet untested; 700 is unassigned; 800 indicates a fax number associated with the clinician's co-located hospital record; and 900 is unassigned.

FaxType: What kind of address it's associated with

In ScribeFax, as in ScriptFax, there are two general types of healthcare provider address: the practice address(es) and the mailing address(es), with a few other distinctions. In order of priority: P in the FaxType field indicates a fax number that was discovered for a reported as the clinician's main medical practice physical location; S indicates a fax reported for a secondary practice location keyed to a clinician's record; E is an endpoint reported on a clinician-associated record; and M indicates a fax number found for a clinician-associated mailing address.

Fax Number Priorities

In this scheme, a user would first choose a fax number with FaxSource 100 and FaxType P, which would choose a self-reported pracice fax number. If that fails, the next lower priority would be tried, 100S; then 100E, followed by 100M, then 200P, and so on. When a fax number succeeds or fails, it is graded according to an A through F scale, with A being "reached the right clinician with a fax," and F being "wow this thing may not even be on the planet." Data mining is powerful, but it needs a human (or automated) assist.

Note that CarePrecise routinely checks for working fax numbers and assigns "F" to those proven to be stinkers (and "C" to the ones that do receive a fax but aren't proven to reach the particular clinician, etc.). We continue to report these, as an aid for customers who want to clean up their own internal data, and to avoid an endless cycle of retesting.

Links to Provider Data

ScribeFax links directly to both the clinician's provider data, and also to the fax's source provider data, both individuals and organizations. These data are included in the ScribeFax package: Practice and mailing addresses, phone numbers, specialties and facility types, licenses, MSA/CBSA and other location data. Linkage via CCN number is possible using an add-on module that includes a crosswalk between CCN numbers and hospitals' NPI records. Additional components are also available, including a practice group and hospital affiliation package, clinician procedure volumes module, and health system linkage via hospital affiliations.


ScribeFax is delivered in quarterly or monthly update packages consisting of 21 data tables in CSV format ready for ingestion into the client's data environment. Basic licensing permits use throughout the organization, and it may be placed in a data lake that is protected from outside access. 

Initial integration involves creation of ingestion routine automation, which facilitates quick assimilation of the monthly or quarterly updates, depending on which subscription plan is selected. That assimilation is the second step, which is greatly simplified by the fact that CarePrecise sends the complete dataset with each release, with all tables in sync to the release date, allowing simple drop/add of all ScribeFax tables.


As with all CarePrecise data products, expert support is available from data analysts and engineers who work directly with ScribeFax and the related datasets. Depending on the subscription plan chose, free support ranges from 30 days to 90 days, with affordable extended support available.